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As long as we make it clear that we *are* asking people for a committment (though we still have a mechanism for coping with someone being unable to do anything), this set up should work.
I would like to add this in response to your point Lurid. Between 23rd October and 7th February it was mentioned once that no emails could be forwarded. In light of this the very notion that people will respond and say they're unavailable before we send them emails is questionable and that means the system will eat the time of the person sending those emails, I'd suspect pretty consistently. That is before you factor in the idea that someone might forget to mention that they aren't around to check their email inbox for a few months and no one notices that those records haven't gone through.
Let's say people forward the emails to themselves but no one bothers to do that for a week or two weeks or a month because everyone is busy as is bound to happen eventually, we then have a backlog again. We've basically been advertised in two national newspapers very recently, which means the profile of the board is spreading. Chances are eventually we'll hit a widely read net page, possibly in the next 12 months and applicants could go up. Let's say someone forgets to archive the applicants and no one bothers to look at the database, which means a large number of people go on twice and get passed twice leaving it to either the sender or Tom to weed secondary records out. If no one catches the secondary records than people can potentially have two suits. This system was introduced to phase out trolls, what if two suits go to a troll.
This is a system that can't afford a lack of attention or hierachy and to make that attention more difficult to apply makes us less systematic in our approach, not more so.
Primarily our aim now has to be to deal with records quickly and efficiently so we don't leave people waiting in the wings for months at a time. We need to be systematic and our attention has to be ongoing. We need to avoid pitfalls and potential problems and the best way to do this is to assign jobs. Vincennes forwards records to Tom at the end of the process and I forward them from the gmail address and pop them on the database. The rest of you check them, it's simple, easy and it already works.
Our primary aim should be to ask people to either come on to the group and check consistently or to leave the group if they feel they cannot do this. |
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